When secure file sharing becomes part of your business process
Secure file sharing is now a given for many organizations. But what happens when that process is fully automated?
More and more organizations want file sharing to stop being a manual operation and become an integrated part of their business processes. That’s where Msafe’s API comes in.
An API allows secure file sharing be directly linked to existing systems, workflows and applications. This creates new applications that go beyond simply sending files.
What exactly does an API do?
Normally, an employee uses Msafe manually:
- login
- create a room
- upload files
- add recipients
An API allows a system to perform these steps automatically.
For example, an application can automatically:
- create a protected space
- upload files
- add recipients
- send notifications
As a result, files are automatically shared securely as soon as a process requests it.
Secure file sharing becomes part of an automated workflow with the Msafe API.
Case study from European public transport
An interesting example comes from European public transport.
When an incident occurs, such as a collision or suspicious situation, camera footage often needs to be reviewed by the police as soon as possible.
In an automated scenario, that process might look like the following:
- The driver activates an incident report.
- Camera images from the train are automatically collected.
- Through the Msafe API, images are securely uploaded instantly.
- The images are automatically shared with a specialized police unit.
The police can then remotely assess what happened.
Is there a crime?
Or is it an accident?
If this can be determined quickly, the appropriate procedure can be started immediately. This avoids sending standard investigation teams when sometimes it is not necessary.
For transportation organizations, this can make a big difference. Fewer delays, faster decision-making and lower operating costs. In industries where time directly costs money, this type of automation can have a big impact.
Automatic document processing in organizations
The Msafe API also offers interesting applications within corporate environments.
Automatic storage in a CRM
When a customer uploads documents through Msafe, an API can cause them to be automatically stored in a CRM or document management system.
Consider, for example:
- contracts
- customer documents
- compliance records
The system can automatically link files to the appropriate client file.
Notary Offices
For notary offices, this can mean that documents that clients upload will automatically end up in the correct file. This eliminates manual steps and reduces the chance of errors.
Documents are linked directly to the appropriate file and remain securely stored within existing systems.
Banks and financial institutions
In the financial industry, large amounts of documents are shared daily.
For example:
- identity documents
- contracts
- financial reports
With an API, the process can be fully automated.
A customer uploads documents through Msafe and the API ensures that they are instantly linked to the correct customer profile and automatically stored within internal systems.
This makes secure file sharing part of the digital customer process.
Why API integrations are especially common in larger organizations
An API offers many possibilities, but it also requires development.
Msafe provides the API and the documentation, but organizations must integrate the link themselves into their own systems.
For organizations with an IT team or developers, this is often not a problem. They regularly build integrations between applications, platforms and data sources.
Therefore, we see that API applications occur mainly in:
- banks
- infrastructure organizations
- logistics companies
- large corporates
Secure file sharing as a building block of digital processes
More and more organizations are looking at secure file sharing as part of their digital infrastructure rather than a separate tool.
When file transfers can occur automatically between systems, new opportunities arise:
- processes become faster
- human errors disappear
- compliance gets easier
- data remains more auditable
With the Msafe API, secure file sharing can therefore change from a manual operation to a fully automated process.
Discovering for yourself what is possible
For organizations that want to explore how secure file sharing can be integrated into their processes, it is possible to first initiate a Proof of Concept (POC ).
During such a POC, an organization can test how the Msafe API can be linked to existing systems and workflows. This way, it quickly becomes clear which processes can be automated and what benefits this will bring.
A POC can be requested free of charge and can be a practical first step in making secure file sharing part of an organization’s digital infrastructure. Request a POC for free? Then send an email to us.
