What is Microsoft Hero Link?
At the Microsoft 365 Community Conference held May 7, Microsoft announced the introduction of Hero Link. Hero Link is a new feature in SharePoint and OneDrive that lets you generate one fixed share URL per file. This link remains constant no matter how many times you copy or share it. Through the “Manage Access” interface, you adjust permissions centrally and see at a glance who within your organization has access.
Benefits of Microsoft Hero Link for internal collaboration
For teams working primarily within Microsoft 365, Hero offers Link:
- Speed: instant working link, without separate invitations.
- Uniform management: change permissions for all recipients in one click.
- Insight: real-time overview of active links and access rights.
When internal convenience is not enough
While Hero Link is ideal for internal workflows, it falls short as soon as external parties or strict laws and regulations come into play. Consider industries such as healthcare, government or finance, where every access must be more strictly controlled and recorded.
Msafe as a solution in strict compliance
mSafe provides a private secure “space” per share with:
- Mandatory 2FA For external users (email + text message).
- 256-bit end-to-end encryption in-transit as well as at-rest.
- Dutch hosting for automatic AVG/GDPR compliance.
- Comprehensive audit logs and monthly reports for auditors.
Hero Link vs mSafe: the right choice
| Feature | Microsoft Hero Link | Msafe Secure File Sharing |
|---|---|---|
| Use | Internal, fast sharing | External, strict access and compliance |
| Permission Management | Central to Manage Access | ACLs + 2FA authentication |
| Encryption | Standard Microsoft encryption | 256-bit end-to-end |
| Hosting | Global Microsoft data centers | Dutch data centers |
| Audit logs | Basic logging | Detailed logs + monthly reports |
Conclusion: choose consciously
- Microsoft Hero Link: optimal choice for internal ease of use within your Microsoft ecosystem.
- Msafe Secure File Transfer: indispensable when you need absolute security in terms of encryption, traceability and GDPR compliance.
